Archive for the ‘Risk Management’ Category

Who Really Needs An Estate Plan?

Sunday, October 3rd, 2010

The answer and the reasons are not what you probably think, mainly because there is a misconception by many that estate planning is about death, you know transferring property when we die.  It does involve that, but it is much, much more.

A good estate plan helps you to organize your life around the things that are the most important to you. It is about protecting your assets, providing security for your family and helping you to accumulate wealth toward your retirement. It is about providing for your children when they are young and beyond, providing for you and your spouse during health, in retirement and during any years that you may need care.  Those are things we all need, even if we don’t yet have a lot of property.

So the answer to the Question of “Who Really Needs An Estate Plan?” is Everyone!

Wills.  A simple estate plan might involve just a simple Will.  A Will is a legal document that tells those you leave behind who you want to take care of your children, who you want to be your conservator if you become unable to take care of yourself and who you want to receive your property on death.

Probate.  In general most people know that Probate is public and expensive, and something to be avoided.  Many have the misconception that if they have a Will, they can avoid probate.  That is not true. In fact a Will only becomes effective on death and it has to be probated to be effective.  So if a will doesn’t avoid probate what does?

Trusts. A Trust avoids probate so long as it is funded. While a Will is only effective on death, most Trusts are effective when they are set up and funded.  They are effective now, not later on death and if properly established can avoid probate, but even Trusts have their problems.  One of the biggest mistakes I see with Trusts is that they are often not funded and a trust is only effective for property that is in the Trust.

The lesson is really that a Trust and the estate plan that it is a part of are not static; they are in fact dynamic and should be monitored annually to make sure that all the property they are to control is in fact placed in them and also to make sure that there has not been any changes in the lives of the Trustors (the ones who set up the trust).  Since a good plan aligns with the family needs, goals and objectives, it must be adjusted as the goals and objectives of the family change and as the laws change.

Trusts are workhorses.  They manage not only the property of the Trustors, but they designate who is going to be on your “team” if anything happens to you.  For example, statistically if you are a 40 year old male, the risk of a disability of 90 or more days before you turn 65 is 43%.[i] Such disability may also include a loss of capacity, or the ability to make decisions on your own behalf.  Having a clear set of instructions in place in the event that happens and having someone to immediately step in and take over until you recover, is very important.  A revocable living Trust can do just that.

Health.

An estate plan includes a whole list of documents, some of the most important of which are your health related documents.  Where a Trust governs who makes property decisions for you in the event your are unable to do so for yourself, you must have an Advanced Health Care Directive (California) or a medical power of attorney and HIPPA waivers, to appoint a medical agent to direct your treatment and care if you are not able to do so yourself.

Summary.

Those are just some of the basic elements in a foundational estate plan.  Beyond the basics there are many more advanced issues involving minimizing transfer and income taxes, charitable planning and gifting, private foundations, family business structures, and assuring that the legacy of your life (including your property, your values, your beliefs, etc.) are preserved and passed on to your chosen heirs.


[i] Statistics Provided by New York Life; www.newyorklife.com.

What Do Clutter and Feng Shui Have to Do With Your Business And Life?

Tuesday, September 28th, 2010

Feng shui is an ancient Chinese system of aesthetics believed to use the law of both Heaven (astronomy) and Earth (geography) to help one improve life by receiving positive qi.[i] Basically it is about a system of order.

I recently read an interesting book called Clear Your Clutter With Feng Shui[ii]The basic concept is that “clutter” drains you of good energy and creates a kind of low stagnant and confusing energy that can negatively influence or even completely block the flow of events in specific areas of your life.

Now I know talk about energy, qi and the like are not necessarily an everyday part of business speak here in the West, and I am not trying to make them so, but merely to draw some interesting observations and apply some of these principles to make business operations more effective.

From personal experience I have observed that clearing away physical clutter has an amazing freeing effect on the mind.

I have also observed that businesses frequently become bogged down with their own sort of clutter, such as unresolved issues, outdated systems that don’t work that well, mixed messages, day to day struggles, operating and delivery problems, tax disputes, employee disputes, customer complaints, partner friction, family friction, a loss of focus and direction, a loss of purpose, poor business structures, lack of effective long term planning, etc. and the list goes on and on.

All of these unresolved and broken elements are business clutter and they can drain the very energy from a business, its owners and its employees.

Part of the process that I use with businesses, involves identifying, and clearing away such business clutter. I recommend this to all business owners as a first important step. By refocusing and realigning the business, its legal structures and legal vehicles around the core objectives, purpose and goals of the owners, and by getting rid of distractions and obstacles an amazing resurgence often occurs.  With clarity, focus and direction and a clearing away of the “clutter” it is much easier to make better and more successful choices.  Do yourself a favor and start clearing away your business clutter.


[i] Wikipedia, en.wikipedia.org/wiki/Feng_shui.

[ii] By7 Karen Kingston

DANGER – How Doing A Favor For An Employee Can Put Your Whole Business (and Your Family) at Risk.

Monday, September 20th, 2010

You have worked for 20 years to build your business, you have 100 employees and one of them comes to you for help. Joe is a supervisor and one of your better workers. He’s hardworking, always on time – someone you can depend on. He’s gotten into some financial problems and he asks you if you could just take him off payroll and pay him cash (under the table.)

You are a nice person. You want to help. It’s such a little thing. DON’T!

DANGER, WILL ROBINSON! DANGER!

10 years later Joe who is still working off book is injured on the job. It’s a serious injury and he won’t be coming back to work. He gets a lawyer and files a Workers Comp claim, but Joe is off book so he is not on your Worker Comp Insurance.

You could potentially have to pay Joe out of your pocket.  The protections on the amount an employee can recover is gone and juries can be very generous.

But Joe’s an employee, even though you didn’t treat or pay him like one and you paid him quite a bit over 10 years, but you didn’t withhold or pay any payroll taxes on Joe.

The amount not paid to the IRS or the FTB is quite substantial, but that amount actually pales in comparison to the penalties and interest that has built up. That’s a civil matter, but there is potentially a criminal tax fraud issue here as well as the Department of Labor, who is responsible for protecting employees could well get involved and audit your payroll.

When an employee asks for a small favor, be very careful to judge the favor in light of the risk that it may expose you as the business owner too. There are other ways to help out employees.

California Has One of the Worst Climates in the Country – Do You Have a Good Umbrella

Tuesday, July 27th, 2010

Not the weather but the business climate.  California is a great place to live and enjoy the outdoors, but it turns out it is a difficult climate within which to run a business.

California ranks 47 out of 50 in the risk of litigation, one of the worst states in the nation. (OC Register, Jan Norman) (Ron Trujillo, Los Angeles Business from bizjournals).  To get some idea of the scope of the problem let’s look at some statistics.  Based on numbers gathered in 2004

  • 94 percent of all lawsuits in the world are filed in the United States
  • 70 percent of all the lawyers in the world are in the United States
  • 41,000 lawsuits are filed in this country every day
  • Over 15,000,000 lawsuits are each filed nationwide each year, and
  • California accounts for 28 percent of the national total of lawsuits filed each year, that is around 1,400,000 lawsuits.

It can be argued that the system is broken and that one of the first steps to fixing it is better laws and a more balanced approach and tort reform.  But in California “State legislators have done nothing to fix the problem. . .As a result, California businesses are easy targets for personal injury lawyers, costing jobs in the process.”  (OC Register, Jan Norman).

Business owners can’t afford to ignore the problem or wait for a legislative solution and they don’t have to. Every business owner should consider whether asset protection planning makes sense for their situation. Asset protection planning is about leveling the playing field and building defenses for your business and personal wealth, defenses to protect and secure your future against unscrupulous plaintiffs and meritless lawsuits.  It is not about evading creditors and has nothing to do with evading taxes, but it is about pushing back against the litigation assault businesses face in California.

Security Comes At the Cost of Vigilance If At All – A Business Owner’s Guide

Friday, July 23rd, 2010

7:53 am: The first wave of 184 planes commences a vicious attack on the US Fleet in Pearl Harbor.

9:45 am: The attack breaks off.

1 hr 52 min. 2,335 servicemen, 68 civilians lose their lives

________________

8:45 am: A passenger jet crashes into the north tower of the World Trade Center, exploding and tearing a gaping hole.

9:03 am: A second passenger jet crashes into the south tower of the World Trade Center exploding into flames.

10:05 am: The south tower collapses sending out a massive cloud of dust and debris.

10:28 am: The north tower collapses from the top down.

1 hr 20 min. 2,752 civilians lose their lives.

_________________

December 7th, 1941 taught us a hard lesson.  Some 60 years later on September 11th, 2001, the lesson was no less painful but very similar to its predecessor: security comes at the cost of constant vigilance, and sometimes not even then.

Vigilance. It wasn’t that as a nation we were not monitoring possible threats or that our security systems didn’t pick up chatter and other evidence of imminent attacks in either example.  In hindsight it certainly seemed clear that something was wrong but at the time of each event our guard was somewhat down; our vigilance somewhat lax.  Security is hard work; it takes and lot of effort and it takes constant attention, what we might call vigilance.

Complacency. The longer we go without something bad happening, the more complacent we become and the more fantastic or unreal such a possibility seems.  We let our guard down. We become less vigilant. We may go through the motions but even when evidence starts to mount that something might happen, we discount that information. The possibility of a negative event happening seems much less real than our recent experiences and the result is we don’t act or we don’t act quickly enough.

The Difficulty of Remaining Vigilant. As time passes without something happening, we become desensitized; we are no longer vigilant. In fact, the feared event is no less likely to happen today as it was last year. The probability of the risk materializing is not really changed by the passage of time.  If you take out a coin and decide to flip it to see what side it lands on, the likelihood of heads appearing on that flip is 50 percent.  What if you flip the coin 3 times and it turns up tails all 3 times?  Is it more likely that tails will turn up the fourth time?  Actually not; the likelihood of heads turning up remains 50 percent.

While our attitude about what will happen next may change with time, the underlying risk or likelihood of the event happening remains the same.  Time tends to decrease our vigilance not our risk of suffering from an event.

Businesses need to remain vigilant as well, and business risk is no different than other risks. The fact that something did not happen last year does not mean it is any less likely to happen this year.  So how does a business remain vigilant and avoid becoming complacent about risk?

A Business Owner’s Guide to Remaining Vigilant

First, a business needs to understand what risks it faces.  This is not always as obvious as it seems and a careful business risk audit should be initiated.

Second, once risks are identified, each risk should be viewed from a standpoint of how damaging it would be to the business and how hard it would be to overcome and remain viable.  A serious risk with a low probability is often more of a concern than a nominal risk with a high probability. Many of us have never experienced a fire of our home, yet almost all of us carry fire insurance. Why?  While the probability may be low, the consequences could be catastrophic, and the cost of carrying insurance is relatively low.

Third, once a risk is identified and its consequences understood, it is important to take into account how likely the event is to occur. A serious risk that is likely to occur is much more of a concern than a serious risk that is less likely to occur.  An example might be in the construction industry.  Condominium projects built in California have an extremely high incidence of construction defect litigation, when compared to similar single family residential projects.  Adequately addressing the condominium project risk should be a priority for a business that builds both types of projects.

Fourth, take a fresh look at your risk landscape on a periodic basis. A once a year review (at a minimum) is a good habit to get into.